In any situation where you feel that you have been wronged and desire resolution, the first step is always to send a clear and concise demand letter to your opponent. In many cases, sending a demand letter will prompt the opponent to reason with you and come to an acceptable compromise to avoid going to court. However, perfecting a demand letter is not always an easy task. In order to craft an effective letter you should follow these simple steps.
- Present the facts. Your first step is to lay out the history behind your claim, explaining the incident in detail. Even if your opponent is aware of the incident, putting it in writing can be beneficial should your claim go to court in the future.
- Be stern, but polite. Although you’re writing a “demand letter,” your tone should maintain a professional and polite demeanor. Remember, you want to come across in a reasonable fashion, urging the opponent to weigh their options from a logical standpoint and hopefully decide to settle rather than allow the claim to go to court.
- Specify your requests. Make sure to propose the resolution that you’re seeking from the opponent in a very clear and concise manner. Be specific about the actions you’d like them to take to rectify the situation, including specific money amounts and paid by or performed by dates.
- Offer the alternative. Ensure the opponent understands that if your demands are not met as requested you plan to file a lawsuit. This shows them that you are serious about retribution and repayment.
- Add final touches. Your letter should always be typed, free of any grammatical and spelling errors and formatted in a clear structure. Depending on the nature of the claim, you may also choose to present your letter on letterhead. No matter what, you want to make sure the letter appears professional.
Remember, whenever you’re writing and presenting a demand letter it’s always important to keep a copy on file for your own personal records. We recommend keeping both a digital and a hard copy to be safe.
If you feel that you have been wronged and are looking for assistance crafting a demand letter and navigating mediation or arbitration, the attorneys at Gaines, Novick, Ponzini, Cossu & Venditti, LLP are here to help.
Founded in 2000, Gaines, Novick, Ponzini, Cossu & Venditti, LLP brings together a group of highly qualified attorneys focused on serving the legal needs of individuals, businesses and municipalities throughout New York, Connecticut and the surrounding areas. To learn more about our firm, please click here to see a summary of our practice areas, or contact us at 914-288-9595 or by filling out this online form today.